Are you fed up with the hassle of organising gift collections with coworkers?

At Givetastic, we feel your pain! We know the levels of stress involved in workplace gift collections all too well.

The countless questions that run through your mind like a relentless stream. Who do I involve? Will colleagues feel pressured to contribute? Is it going to be awkward following up with people?

The organisational burden can be overwhelming and sometimes overshadow the joy of giving.

But fear not! With the right approach, you can ensure everyone feels involved without feeling obligated to contribute.

In this article, we’ll explore the power of well-crafted emails when asking for contributions. We’ll also provide sample emails that you can share with your coworkers when asking them to contribute to a group collection pot.
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Things to remember when asking coworkers to contribute to a gift

So, how do you write the perfect contribution email to coworkers? Super easy! Follow our simple steps outlined below:

• Engaging Subject Line - Craft an eye-catching subject line to ensure it stands out in a busy inbox.
• Outline Purpose Clearly - Specify important details about the collection to avoid confusion. Who is the recipient? What is the event?
• Outline How to Contribute - State clear instructions and preferred methods on how you want your coworkers to contribute. Is it sharing a link to the collection pot? Doing a bank transfer? Cash? Be specific!
• Create Sense of Urgency - Set a specific deadline to prompt timely contributions and minimise delays.
• Show Appreciation - Express your gratitude in advance to encourage participation and foster goodwill.
• Be Understanding - Respect your colleagues’ choices if they choose not to contribute, and avoid persistent follow ups. They’re allowed to have their reasons for not contributing without having to share with you.

Sample emails asking coworkers to contribute to a gift

Below are sample email templates you can use when reaching out to your coworkers to contribute to a gift. We have included multiple examples for different occasions.

Leaving

Subject Line: Sending [Name] off with a Bang!

Hi Team,

As you may know, our colleague [Name] is embarking on a new adventure!

To show our appreciation for their time here, we’re collecting contributions for a special farewell gift.

If you would like to contribute, you can do so by following this Givetastic link, dropping cash to [organiser’s name], or sending a bank transfer to [Account Details]. Every contribution counts!

[Name]’s last day with us is the [leaving date], so it would be greatly appreciated if all contributions could be in by [collection deadline]. This will allow us enough time to find a heartfelt gift for [Name].

Your generosity and support makes all the difference. Thanks in advance for your contributions!

Let’s make [Name]’s farewell one to remember.

Warm regards

[Your Name]

Retirement

Subject Line: Let’s Celebrate [Name]’s Retirement in Style!

Hi Team,

[Name] is retiring, and we want to make their send-off an unforgettable one!

As we gear up to bid farewell, we’re looking to pool together to get [Name] a memorable retirement gift to thank them for all their hard work and support over the years.

If you would like to contribute to [Name]’s retirement gift, you can do so by following this Givetastic link, dropping cash to [organiser’s name], or sending a bank transfer to [Account Details]. Every little bit counts!

[Name]’s last day with us is [leaving date], so it would be greatly appreciated if all contributions could be in by [collection deadline]. This will give us ample time to select a gift that truly reflects [Name]’s dedication throughout the years.

Your contributions will make [Name]’s retirement truly special. Thank you for your generosity.

Best regards

[Your Name]

Maternity leave / New baby

Subject Line: Celebrate [Name]’s Growing Family With Us!

Hi Team,

Exciting news! As some of you may know, [Name] is expecting a new addition to the family very soon!

To celebrate the joyous news, we’re collecting contributions to go towards a heartfelt gift to mark this special occasion.

If you would like to contribute to [Name]’s gift, you can do so by following this Givetastic link, dropping cash to [organisers name], or sending a bank transfer to [Account Details]. Every little bit counts!

[Name] starts maternity/paternity leave on [leaving date], so it would be greatly appreciated if all contributions could be in by [collection deadline]. This will give us ample time to find a heartfelt gift for [Name] and their new baby.

Your contributions will be much appreciated when celebrating this special event. Thanks a bunch for your generosity!

Best regards

[Your Name]

Birthday

Subject Line: Help Us Celebrate [Name]’s Birthday!

Hi Team,

[Name]’s birthday is right around the corner, and we want to make it one to remember!

To mark the big day, we’re collecting funds for a special birthday gift.

If you would like to contribute to [Name]’s gift, you can do so by following this Givetastic link, dropping cash to [organiser’s name], or sending a bank transfer to [Account Details].

[Name]’s birthday is [date], so please make your contribution by [collection deadline] so we can ensure the gift is ready in time for the big day.

Your contributions will make [Name]’s birthday extra special. Thank you so much for your generosity!

Best regards

[Your Name]

Wedding

Subject Line: Let’s Celebrate [Name]’s Big News!

Hi Team,

[Name] is tying the knot, and we want to celebrate the great news with a thoughtful gift.

To support the happy couple in their new chapter of life, we’ll be collecting funds for a special present.

If you would like to contribute to [Name]’s gift, you can do so by following this Givetastic link, dropping cash to [organiser’s name], or sending a bank transfer to [Account Details].

The big day is [date], so it would be greatly appreciated if you could please contribute by [collection deadline] to ensure we have everything ready for the celebration.

Your contributions will make [Recipient]'s wedding even more memorable. Thanks for spreading the love!

Best regards

[Your Name]

Bereavement

Subject Line: Extending Our Support to [Name]

Hi Team,

As some of you may know, [Name] is going through a difficult time, and we want to show our support in any way we can.

To show [Name] we’re thinking of them, we’re collecting funds for a gift to show we are thinking of them and their family.

If you would like to contribute to [Name]’s gift, you can do so by following this Givetastic link, dropping cash to [organisers name], or sending a bank transfer to [Account Details].

Please contribute by [deadline date] so we can provide timely comfort and support to [Name].

Your generosity will mean a lot to [Name] during this difficult period. Thank you for your kindness and compassion.

Best regards

[Your Name]
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Conclusion

If you’re looking for the best way to collect money for a gift online, look no further than Givetastic.

With Givetastic, organising group gifts has never been easier. You can create a group card and collection with just a few clicks, and customize everything right down to the delivery!

We streamline the entire process, making it a breeze for organisers like yourself! Our mission is to help you focus on what truly matters: the joy of giving.

Try Givetastic today and experience the convenience for yourself!